FAQs Employers

1 . What type of opportunities can be advertised on the Ravensbourne Agency website?

We are happy to advertise genuine job or internship opportunities that comply with UK Employment Legislation, our Terms & Conditions for Employers and the Ravensbourne Equal Opportunities Policy.

2 . I want to advertise a different sort of opportunity e.g. a competition, opportunity to sell work, studio for rent etc, can I advertise this on the Ravensbourne Agency?

We can only advertise specific work opportunities on The Ravensbourne Agency. We can not advertise the following: Exhibiting opportunities, opportunities to sell work, studios for rent, competitions etc. Please contact ravensbourneagency@rave.ac.uk if you have a different opportunity to advertise to our students and or graduates.

3 . Can I advertise a volunteer position on the Ravensbourne Agency website?

We do advertise volunteering positions for registered charities. Please ensure that you state your registered charity number on the work opportunity copy that you submit.

4 . Can I offer a project to a group of your students?

The Ravensbourne Agency is not the correct place for setting student projects. If you are interested in offering a project to a group of students please contact us on ravensbourneagency@rave.ac.uk 

5 . Can you recommend a student or graduate to me?

The Ravensbourne Agency does not offer this service. All opportunities must be advertised in the interest of equal opportunities. Please make sure you job opportunity copy accurately reflects the skills you are searching for and you will attract the correct applicants.

6 . How much does it cost to place a work opportunity advert on the Ravensbourne Agency website?

This service is free for employers and recruitment agencies who are recruiting directly for their company or their client’s company.

7 . How can I register my work opportunity on the Ravensbourne Agency website?

There are three steps to getting your opportunity online:

1. REGISTER for an Employer Account. Remember, by registering you have agreed to, and are bound to, our Terms & Conditions.

2. SUBMIT information about your work opportunity through your account.

3. APPROVAL We check all opportunities to ensure they fit within UK Employment Law and our own policies. Once approved, they will appear on the Ravensbourne Agency instantly and you will start receiving applications.

8 . When will my opportunity appear on the Ravensbourne Agency?

  • All opportunities, including re-submissions and edited opportunity are subject to approval so your opportunity will not appear on the website instantly.
  • We process submissions in the order in which they are received and aim to publicise your opportunity within 24 hours of receipt.*
  • Upon approval, you will receive a confirmation email from us to let you know that your opportunity has gone online. The email will be sent to the email address registered to your Employer Account.
  • Please note if there is missing information or if we need to query information with you it may take longer for your entry to appear online.

This timeframe may increase if we are experiencing a high volume of submissions or over weekends where the submissions are not monitored.

9 . How long will my opportunity be on the Ravensbourne Agency for?

Opportunities are automatically disabled when your opportunity is about to expire. However if you wish to repost that position then you can edit your opportunity and resubmit the role.

10 . Can I leave my opportunity on the Ravensbourne Agency website indefinitely?

Should you wish to leave an on-going advert on the Ravensbourne Agency please set an expiry date that is at least a year in the future. You can then log back in and amend the date when your opportunity ihas or going to expire.

11 . Will my personal contact information appear online?

We will only advertise the contact details that you add to your profile or the alternative recipient email address that you add to the opportunity. All contact details will, be recorded for our own office information; please refer to our Ravensbourne Privacy Policy  for details of how we may use your contact details.

12 . I have forgotten my username or password.

If you have forgotten your username or password then click on the ‘Forgotten details’ button to update your password or Username.

13 . Why is my advert slightly different to the information I originally submitted?

We monitor the wording of al opportunities to ensure they fit within UK Employment Legislation, our Terms & Conditions for Employers, and Ravensbourne’s Equal Opportunities Policy.

Occasionally we will slightly amend the wording of an advert to ensure it fits within these policies and follows Government advice on best practice of recruitment adverts. Unfortunately, we are not resourced to provide an explanation or alert to every change we make. If you are not happy with the changes to your advert you can un-publish your advert by logging back into your account.

14 . Can I update or amend my opportunity once it has been submitted?

Yes, please log into your account and make any changes you require by selecting your opportunity. We recommend that you check the details of your opportunity carefully before submitting to avoid delay in it appearing online. If you have made a major error on your advert, we suggest you contact Ravensbourne via the help form. We will disable the opportunity and you can then re-submit the edited version.

15 . I need someone urgently – can you put my advert online today or recommend a student to me?

All new submissions are dealt with in the order we receive them and due to the volume of new opportunities we receive each day, we cannot offer an express service for urgent adverts.

16 . My company has a policy not to advertise salaries for our opportunities; can I keep the salary private?

It is our policy to ideally include a salary indication for all opportunities advertised on the Ravensbourne Agency website to allow candidates to make realistic applications. If your salary is dependent on experience you may provide a salary range or you may list a salary range or add ‘negotiable’.

17 . I need to remove my advert early, can I do this?

You can remove your advert early by amending the closing date to the date you wish it to be removed or you can email ravensbourneagency@rave.ac.uk to ask for it to be taken down.

18 . I have been inundated with CVs, what can I do?

you can either change your expiry date or contact the Ravensbourne Agency via email on ravensbourneagency@rave.ac.uk asking to have your role(s) disables. 

19. Who will see my opportunity?

Your opportunity will be viewable by Ravensbourne students and graduates who have registered with the Ravensbourne Agency.

20 . Can I advertise an opportunity to students of a particular course?

In accordance with our Equal Opportunities Policy, all opportunities placed on our site are open to all our students and graduates. You may choose to include certain copy in the copy to appeal to students or graduates from certain courses

21 . Where can I get further information on the National Minimum Wage?

You can find information about current rates and who is entitled to the National Minimum Wage on the DirectGov websiteor by calling Pay and Work Rights Helpline on 0800 917 2368.

22 . How much shall I offer to pay an applicant?

The National Minimum Wage from October 2014 is £6.50/hour. The amount you offer to pay should take into account the level of experience you expect the applicants to have. You could also try looking at similar jobs on the Ravensbourne Agency website to work out a realistic salary.

23 . Can I offer the apprentice wage?

Any employer wishing to offer the Apprenticeship rate (currently £2.73 per hour) needs to demonstrate on the job training aligned to study towards a formal qualification within a specific field. Typically the qualification is a NVQ Level 2, 3 or 4. For more information please see the Apprenticeships website.

You are advised to contact the National Apprenticeships Service as there are a number of steps you need to go through in order to set the apprenticeship up as outlined on their website. There is also an official Apprenticeship recruitment website, which may be the best place to advertise your position.

24 . I have a small business and can't afford to pay National Minimum Wage... Can I advertise unpaid work in return for free courses or portfolio building?

Unfortunately we cannot advertise unpaid work or work that is paid in this kind because it may have legal implications in terms of the Minimum Wage. However, many start-up companies find employing students and recent graduates is a very cost-effective way of receiving professional services such as branding, filming and web design. We do, however advertise unpaid work placements that last up to 4 weeks in line with the Creative Skillset guidance on work placements in the creative industries.

25 . Can I ask applicants to send ideas for my logo or website as part of the application procedure?

Unpaid pitching may have legal implications in terms of the Minimum Wage and we would advise against this. Best practice in recruiting a logo, web or brand designer would be to ask to see examples of similar work from the applicant’s portfolio as part of the application procedure. You may then wish to select your favourite designers and offer them a fee to pitch a couple of ideas – this would enable them to develop some bespoke ideas and allow you to make a confident choice. If you can’t afford to offer paid pitches, we would advise you to ask designers to send you what they feel is their most relevant work to your company.

26 . Can I employ an International student?

students who come from outside the EU* on Tier 4 visa may work in the UK but their visa will restrict the number of hours they can legally work each week. Often this is up to 20 hours per week during term-time for Further Education and Higher Education courses but you should check the student’s visa for confirmation of each individual’s allowance. Outside of term-time International students can work an unrestricted number of hours.

Self-employment/freelance work: International students are not allowed to start their own business in the UK and therefore should not be employed on a freelance basis at any time.

Please note that there are certain types of visas that permit study and work without the restrictions imposed by Student/Tier 4 visas (e.g. dependents visa). If you are unsure as to whether you may employ an International Student then please contact the UK Border Agency employers’ helpline 0300 123 4699. You may also find the booklet 'A guide for employers recruiting international Students and Graduates' useful. There may be legal implications for employers found to be employing International students who are breaking the terms of their visa and the employer is responsible for checking the visa status of any International Student who they employ.

Although Iceland, Liechtenstein and Norway are not members of the EU, their citizens have the same rights as EU citizens to work in the UK.

27 . Can unpaid work placements be advertised on the Ravensbourne Agency website? We can advertise unpaid work placements to STUDENTS ONLY that comply with the following guidelines:

To last no longer than 4 weeks Unpaid work placements should not last longer than 4 weeks or the equivalent see further information about paying for internships on the Intern Aware website and also the Ravensbourne Work Placement Policy.

We also offer to advertise unpaid work shadowing positions, which is an opportunity to observe someone in their role to understand how they do their job. This is usually short term – 14 days at most – aimed at providing an insight rather than hands on experience, and is usually not based on fixed hours or tasks. This can be a useful experience for students, helping to inform their careers, and in turn provides employers with more knowledgeable and experienced potential workers.

28 . Are students on internships covered by the Ravensbourne’s insurance?

No, students who undertake internships advertised on the Ravensbourne Agency website do so outside of their course and are therefore not covered by Ravensbourne insurance. It is mandatory that all students and graduates undertaking jobs or internships be covered by the employer’s Employee or Public Liability Insurance.

29 . How do I contact a student or graduate via their profile on the Ravensbourne Agency?

Ravensbourne students and graduates register their profile on the agency for employers to view their work and other media profiles. You can reach students and graduates via the ‘contact’ button on their profile. The Ravensbourne Agency asks that if you employ a student or graduate via the Ravensbourne Agency that you advise us on ravensbourneagency@rave.ac.uk.

You must also adhere to our terms and conditions in point 3.2.4 of the Terms & Conditions for employers 'Except for work placement and internships offered as part of an academic course all registered opportunities must include an indication of the salary offered for all work opportunities except freelance opportunities where the fee may be listed as negotiable. We do advertise unpaid opportunities to students only that last no longer than 4 weeks in total. This is an accordance with the Creative Skillset guidelines. All opportunities advertised to graduates and alumni must be paid at least NMW or more.'

30 . My question is not answered above, what shall I do?

If your question is not answered above or in our Terms & Conditions for Employers, please send your query to us at ravensbourneagency@rave.ac.uk. We will aim to respond to your enquiry within 3 working days.